Have you ever thought of experimenting with the handwheel effect? It sounds exciting, right. While riding a bicycle, the initial few pedals are tricky and tiring. But eventually, slowly and steadily, it gets easier, and we get the pace of the pedal.

The inactivity builds, and the energy invested in the previously hard work collaborates to help you randomly pedal around. The productivity time management apps bring the combined similar results.

Other tools are used for programming, writing, and tools you rely upon for other core work. These require a lot of hard work, creativity, mental efforts, and several other aspects.

On the other hand, productivity platforms are the extra apps one can use side by side. These mobile productivity apps help users assist with speed, save notes for effortless access, and plan their jobs accordingly.

If you wish to boost your productivity and get results, then the easiest and quickest way is to choose an appropriate productivity tool.

If you want to know more about building productivity apps and their benefits, you’ll have the necessary insights by the end of this article.

What Is Meant By Productivity Apps?

Before learning about how to build productivity apps, let us grab insights about what is meant by productivity apps? A mobile productivity app enables tablets, smartphones, and wearable devices to carry out day-to-day tasks.

The motive behind these productive android apps is to develop effective and efficient smartphone users.

These apps provide free access to users to features like note-taking, email, to-do list, calendaring, spreadsheet, presentation, and many more. These features can be accessed anytime from anywhere.

Several android app development services are integrated into apps that aid for advancements. These advancements have made it effortless for users to edit, view, and share files on various devices.

Several companies in the market are building mobile applications for their productivity website. For instance, the Office suite is made available for free download for Android, Windows, and iOS devices.

But to use it, one may need to get an Office 365 subscription to get full functionality like saving documents to Sharepoint or OneDrive.

There are categories of productivity apps that involve cloud storage and file-sharing services, like Google Drive and Dropbox.

These apps enable users to save and share documents, images, and videos in the cloud. Then manage the content and share it with your team members.

Core Features of the Best Productivity Apps

The competition is growing rapidly, and in this hustle, it is vital to know how to build productivity apps that are effective and responsive.

It is very significant for the app developers to attach the basic features with some advanced features in your productivity time management apps.

Starting from developers, product engineering service providers to marketers, everyone needs insightful information. Here are some basic features of productivity apps:

1. To-Do Lists

It is a primary reason why users must have downloaded the productivity android app. A well-developed and feature-loaded app should enable its users to create customized to-do lists that can be worked upon and modified by a simple man.

2. Hybrid App

Mobile productivity apps are quite common among users. And it is significant that if you want to establish a productivity platform in the market, it must be compatible with various platforms.

Platforms like Windows, Android, iOS, and many more. It makes the reach of your app much more diverse and wider.

3. Offline Accessible

There might be a situation where users won’t have 24*7 access to an internet connection.

Thus your productivity app’s time management should be available offline, and the customizations made must be saved once it connects with the internet.

It would be amazing if users can sync their productivity platform with their drive and calendar. With this, they don’t have to worry about their data.

4. Nested Page Features

While we discuss note-making and project management, it becomes necessary to integrate nested pages with other iOS app development services.

It is a vital feature of your app that allows its users to create several notes one after the other as it becomes easy for them to remember things.

5. Collaborate Easily

There might be instances when users would like to collaborate with others or share vital information with other members.

Therefore, integrate a feature that allows users to easily edit each other’s documents and note down points.

6. Attractive features

In this competitive environment, if your company wants to exist, they need to develop mobile productivity apps that leave a strong impact on users’ minds.

Integrating a user-friendly interface and fascinating features can help your app to get an edge over your competitors.

These are some basic but essential features of a productivity app that would help you influence your users in a limited time.

Suppose you wish to develop an app that leaves a strong impact on the market and gained immense popularity. Ensure to hire a top mobile app development company that can effortlessly integrate all features in your app.

Make a checklist of the important things to check before you hire a mobile app development company.

Why the Market is Favourable for Mobile Productivity Apps

An Apple app store has 28,000+ verified productivity apps, and the google play store has 27000+ apps. The best productivity apps like ToDOist, Trello, Evernote, and Microsoft Planner come under the top 1% of the entire category.

But among these huge numbers, only 7% of the productivity apps cross the mark of 50,000 + installs in the play store. The Apple App store numbers are much lower in comparison to the Google Play store.

The analysis states that productivity apps are considered the top 10 types of apps found on people’s devices. Further, it states that these apps also come in the category with the highest uninstall rate after 30 days of use. Therefore, it justifies that a lot more is desired from productivity apps.

So you must be wondering how to build a productivity app that turns out to be successful with a low uninstall rate.

To get an answer to this, you need to focus on what develops better productivity. And what do people around the globe adopt the well-known systems and methods to boost efficiency and get your work done?

Analyzing and understanding these systems and getting insights about how the top 1% are operating. It will boost the chance of developing something that delivers value and has a USP and a successful launch.

What Do End Users Get Out Of Productivity Apps?

The end-users of the productivity apps are the customers and the admin panel. Therefore, productivity apps have features to satisfy them all.

☛ Customers have access to:

  • Social media integration
  • Application access
  • Search users
  • Access permission
  • Notebook option
  • sharing notes
  • All notes in one panel
  • Collecting photos
  • Distinct themes
  • Work-related chats
  • Profile management
  • Dropbox
  • CMS
  • Settings

☛ Admin has access to:

  • Admin login
  • Managing permissions
  • Profile management
  • Notebook management
  • User management
  • Chat management
  • Photos management
  • Theme management
  • Managing reports
  • Static page content management

Monetization Of Productivity Platforms

What is the requirement to build productivity apps, and that too without having any intention to monetize them? If you also have this question in mind, then you’ll get all your answers here.

1. Light And Pro

It talks about a freemium model and subscription. Both of these approaches are alike in their aspect. For example, develop a free/ light version of the app with limited functionalities.

Offer a paid/subscription version with access to advanced features so that if anyone wants access to advanced features, that would cost a few dollars.

2. Trial Period

The trial method is quite similar to the light and pro one but has one exception. Here in the trial method, the user gets access to all the features free for a specific trial period.

Once the trial period is over, that user will have to subscribe to use the app. The trial period mostly lasts for 1-3 months. After that, it entirely depends on the company.

3. Advertising

The advertising method is not adopted in mobile productivity apps, but it is in all rights to use it. Collaborating monetization with advertising for your freemium model can be a great strategy for your app.

In practical terms, users will have to pay by any means to access the ad-free and full-featured application.

4. In-App Purchases 

By any chance, the productivity apps have no connection with game programs. However, that can provide their users with cool purchasing options like buying armour, opening new levels, tools, and many more.

Although still some hope is there, and with creative imagination, one can come up with great ideas. For example, Trello offers its users a gallery of background, which helps them improve their boards’ design.

Technology Stack To Develop Productivity Apps

☛ Technology stack for iOS app development services:

  • Objective-C
  • Swift
  • Xcode
  • App code
  • UK
  • SwiftUI

☛ Technology stack for android app development services:

  • Android Studio
  • Kotlin
  • Android Developer Tools (ADT)
  • Java
  • Android UI
  • Jetpack Compose

☛ Technology stack for cross-platform apps:

  • Flutter
  • React Native
  • Xamarin

☛ Technology stack for hybrid app development:

  • HTML5
  • CSS
  • JavaScript
  • Iconic

How Much Does It Cost to Develop a Productivity Platform?

In this article, we learned how to build productivity apps. Thus now, let’s discuss the app development cost of productivity apps. The cost of the best productivity apps depends on several factors.

Like features, functions, hired mobile app development company, and several other factors. Do follow the tips to find out the best outsourcing app development companies.

The estimated cost ranges from $25,000 – $30,000 with the Web Admin, web services, mobile apps (Android + iOS).

Depending on the requirements, the business owners can add features like a real-time audio picker, image scanner, advanced analytics, screenshot, and several others. These will make it quite easy for the users to go ahead with the work.


Building mobile productivity apps requires a lot of hard work and research. Apart from that, one needs to make sure that your productivity platform can be effortlessly used. And can be used by customers to make their lives easier and more fun.

Do not miss out on this practical guide of “how to build productivity apps” to get an inspirational boost. Instead, develop something better and innovative.

Then, discuss your ideas with the top mobile app development company, as they can mold your ideas and develop a productive, responsive, and accepting app.

how to build productivity app


The core features of mobile productivity apps are:
  • Customizable Views
  • Visual Projects
  • Internal Chat Tool
  • Recurring Tasks
  • Add Tasks via Email
  • Set Reminders
  • Mute Notifications and Chat Channels for Better Focus
  • Private Projects and Tasks
  • Single Sign-on with Google or Microsoft
  • Speed of App
  • Impressive Design

Any productivity tool would be better than engaging your mind to manage your work, and commitments, and set goals. Once you know how to manage your work and commitments, you can take help from a few apps. Apps like TeuxDeux, a minimalist app. Once they can also try Trello, Asana, and many more productivity platforms to manage their tasks by the board, it can do wonders for them.

List of well-known productivity apps:
  • ToDoist
  • Calendar
  • Proofhub
  • CloudApp
  • Trello
  • Slack
  • Asana
  • Evernote